Executive Assistant Intern

2 months ago

Habitat for Humanity Malawi (HFHM) · Lilongwe, Malawi

Posted July 22, 2026Listing expires July 24, 2026

VACANCY

Habitat for Humanity Malawi (HFHM), an affiliate of Habitat for Humanity International, is a non-profit Christian organization committed to improving housing conditions in Malawi. Since 1986, HFHM has supported over 133,600 families with various housing solutions. Guided by the vision “A Malawi where everyone has a decent place to live,” HFHM works to transform lives through sustainable, affordable housing. HFHM is headquartered in Area 14, Lilongwe, with active programs in Lilongwe, Blantyre, Zomba, Thyolo, Mulanje, Nkhotakota, Dedza, and Mzuzu.

Habitat for Humanity Malawi seeks to recruit an Executive Assistant Intern to support in providing administrative, organizational, and coordination support to the National Director. This recruitment forms part of HFHM’s institutional strengthening and strategic realignment process in line with the new Country Strategy (2025–2030). The strategy emphasizes three focus areas:

  • Building more and better homes
  • Transforming Housing systems
  • Inspiring action for housing – through partnerships, innovation, and volunteerism

We are seeking exceptional upcoming professional executive to strengthen our governance and help steer the organization toward achieving its vision.

Position1.       EXECUTIVE ASSISTANT INTERN (1)
LocationLILONGWE
Job SummaryExecutive Assistant Intern shall be responsible for the provision of professional administrative support to the National Director. The successful candidate shall play a critical role in ensuring the smooth operation of the executive office by managing schedules, coordinating communications, arranging travel, and supporting key organizational priorities.
Reports toNational Director
Main Responsibilities· Provide high-level administrative and operational support to the National Director to ensure organizational goals and objectives are achieved efficiently.

· Manage communication between the National Director and employees, clients, and external stakeholders.

· Coordinate and prioritize activities to ensure the National Director’s strategic and operational priorities are effectively addressed.

· Manage the National Director’s calendar, including scheduling meetings, appointments, and key engagements.

· Manage Board papers for the National Director’s submission to the Trustees.

· Coordinate domestic and international travel arrangements, including itineraries, logistics, and related administrative requirements.

· Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.

· Serve as the primary point of contact for clients, partners, and other external stakeholders.

· Manage information flow, correspondence, and communications accurately and efficiently.

· Screen and direct phone calls, emails, and other communications as appropriate.

· Facilitate team communication and coordinate internal and external meetings, events, and functions.

· Maintain strict confidentiality and exercise sound judgment when handling sensitive information and executive matters.

· Perform any other duties assigned by the National Director or any SMT member.

Education Qualification and Experience· Minimum qualification: Diploma in Business Management or a related field.

· Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.

· Advanced proficiency in Microsoft Office applications.

· Excellent organizational, planning, and time management skills.

· Familiarity with office technology, systems, and business applications.

· Strong verbal and written communication skills.

· Demonstrated ability to maintain confidentiality and professionalism at all times.

Competencies

· Strong attention to detail and accuracy.

· Ability to manage multiple priorities and meet deadlines.

· Excellent interpersonal and stakeholder management skills.

· High level of initiative, discretion, and professionalism.

· Ability to work independently while supporting ND and the senior leadership effectively.

 Safeguarding covenant:

Habitat Malawi in affiliation to HFHI work towards safeguarding the right of its stakeholders, as such any unwelcome sexual advances, comments, expressed & implied unnecessary demand for a Service, unnecessary touch, joke, gesture are strictly not tolerated in any form.

Diversity Equity and Inclusion: Habitat Malawi also strongly upholds the values inclusivity, and it is an Equal Opportunity Employer.

Applications with detailed Curriculum Vitae, cover letter and names of three traceable referees should be sent to the following addresses:

The Human Resources & Learning and Organizational Development Manager

Habitat for Humanity Malawi

P.O. Box 1638

LILONGWE

Email to: recruitment@habitat.mw;

Closing Date for receiving the applications is 24th July 2026

This advertisement has expired.