Invitation for Bids – Provision of Insurance Services for Motor Vehicles, Cycles, Buildings, Equipment, Workers Compensation and Money Insurance

Invitation for Bids (IFB)
Provision of Insurance Services for Motor vehicles, cycles, buildings, Equipment, Workers Compensation and Money Insurance

IFB Number: LH/03138213
Issue Date: 29th June 2024

1. Lighthouse Trust is a registered Public Trust established to manage Centres of Excellence (CoEs) and provide leverage for leadership and delivery of integrated HIV prevention, treatment, care, and support services in Malawi. Lighthouse has been involved in the development of locally applicable HIV care and treatment models. It is strategically positioned in Malawi’s national HIV response due to its close collaboration with the Ministry of Health (MoH). The Lighthouse in close coordination with Mol provides integrated services at Kamuzu Central Hospital, Bwaila Hospital, and some health facilities in urban and rural areas in Lilongwe, Queen Elizabeth Central Hospital in Blantyre, Zomba Central Hospital and Mzuzu Central Hospital in Mzuzu. Its strategic approach focuses on client-centred care, based on four goals which are:

Goal 1: Service delivery: to enhance high-quality, integrated HIV prevention, treatment, care and support services for adults and children

Goal 2: Model interventions and operations research: to develop, pilot, evaluate, and disseminate innovative programs and policies across the continuum of prevention, treatment, care and support for HIV infection and its co-morbidities, both infectious and non-infectious.

Goal 3: Quality management: to ensure that all patients at Lighthouse clinics and all supported sites are receiving quality health care and services as recommended by the MoH and other health development partners by utilizing quality improvement (Ql) methodologies in a multidisciplinary team approach.

Goal 4: Capacity strengthening: to build and strengthen healthcare capacity for high quality HIV prevention, treatment, care, and support services.

Lighthouse Trust, with support from the United States of America President’s Plan for AIDS Relief (PEPFAR) through a Cooperative Agreement with Centres for Disease Control and Prevention (CDC), has a grant to operate Centres of Excellence for Comprehensive Integrated HIV Care and Treatment Services in Lilongwe (Grant #NUGGH002495).

The Lighthouse IPC Chairperson therefore invites sealed bids from eligible and qualified bidders for the Provision of Insurance Services as follows:

Lot No Description Qty Closing date for Bid Submission and Time for bid opening
Provision of Insurance Services for the Motor Vehicles 20 vehicles 25th July 2024 at 14.00 hours
2. Provision of Insurance Services for the Motorcycles 27 Cycles 25th July 2024 at 14.00 hours
3 Provision of Insurance Services for the Buildings 6 Buildings 25th July 2024 at 14.00 hours
4. Provision of Insurance Services for various equipment including IT equipment, medical equipment, Laboratory equipment and others of the same nature Various 25th July 2024 at 14.00 hours
5. Provision of Insurance Services for office assets such as furniture, air conditioners and others of the same nature Various 25th July 2024 at 14.00 hours
6 Provision of Money Insurance for Lighthouse Trust Various 25th July 2024 at 14.00 hours
7 Provision of Workers Compensation Insurance for all Lighthouse Trust Staft Various 25th July 2024 at 14.00 hours

3. Interested eligible bidders may obtain further information and inspect the Bidding Documents at the address given in paragraph 7 (a) below from 8.00 to 12.00; 13.00 to 16.00 hours local time (Monday to Friday, except national public holidays).

4. Qualification requirements include: Detailed Technical capability outlined in the tender document, Financial Capacity to perform the contract without hindrance in form of availability of liquid assets or credit worthiness with sound financial institution or turnover for the past three years; Registration of the firm as a legal entity and an indication of compliance with tax payment with relevant revenue authority.

Additional details are provided in the bidding Documents.

5. A complete set of bidding documents in English language, may be obtained by interested bidders on the submission of a written application by email to the address at paragraph 7(a) below.

6. Bids must be deposited in the appropriate Tender Box matching the Procurement Reference Number and Lot Number mentioned above situated in the Lighthouse Conference Room at the address in paragraph 8(a) below, by 25th July 2024 or before the date.

7. Take note that late bids will be rejected, and Bids will be opened at 14.00 hours on 25th July 2024 in the presence of the bidders’ representatives who choose to attend at the address in paragraph 8(a) below on the opening date and time indicated above.

(a) Address for Collection, Clarification and Inspection of Bid Documents:
The Chairman, Internal Procurement Committee
Lighthouse Trust,
Physical Address: Area 33
Kamuzu Central Hospital Campus,
Postal Address: P. O. Box 106, Lilongwe, Malawi.
E mail: procurement@lighthouse.org.mw

8. (a) Address for Submission and Opening of the bids:
Lighthouse Trust, (Conference Room)
Area 33
Kamuzu Central Hospital Campus,
P. O. Box 106
Lilongwe

Post expires at 2:00pm on Thursday July 25th, 2024