Pre-Qualification of Suppliers of Goods and Services for the Year 2021/2023 1

Pre-Qualification of Suppliers of Goods and Services for the Year 2021/2023

Farm Radio Trust (FRT) is a leading non-governmental organization dedicated exclusively to
serving smallholder communities through the provision of ICT-based information, communication, extension, and advisory services in Malawi with a growing reputation and involvement in program and policy development processes across sub-Saharan Africa. Our vision is a ‘world that has sustainable livelihoods of farming communities. Farm Radio Trust promotes combos of digital platforms in the delivery of extension and advisory services to support the farming communities.

To support our ongoing and growing portfolio, we are calling for Expression of Interest for pre-qualification for the period of two (2 years) December 2021 to November 2023 in the following categories:

Category 1- Stationery, Office Suppliers & Printing Services

  • Supply of office furniture
  • Supply of office stationery
  • Printing services of posters, brochures, booklets, business cards, leaflets, calendars, and many more.

Category 2-Promotional Materials & Services

  • Supply of promotional Material e.g. Branded T-shirts, pens, branded zitenjes. Signwriting

Category 3-ICT Accessories/Equipment & Maintenance of Equipment

  • Supply of computers and IT accessories
  • Maintenance and repair of IT equipment
  • Supply, installation, and maintenance of office equipment e.g. printers, photocopier, and their accessories

Category 4 Engineering supply and maintenance of equipment
• Supply of tyre, fittings, balancing, alignment, and maintenance
• Supply of motor vehicle, motor vehicle parts, and accessories
• Supply of Motor bicycle and part accessories
• Maintenance of motor vehicle –panel beating, precision engineering
• Supply and maintenance of air conditioners
• Building material maintenance and panting services
• Furniture and timbers
• Electrical and household appliances maintenance

Category 5- Building/Construction materials
• Provision of building and construction materials

Category 6-Provision of Hotel Accommodation and Conference Facilities
• Hotels
• Lodges
• Motels

Category 6- Supply of Office Consumables
• Supplies and cleaning materials


The applicants should meet the following minimum requirements:

  • Should be tax compliant and registered for VAT and Withholding tax in Malawi
  • Provide evidence of their financial capacity through the provision of the latest bank statement covering 3 months.
  • Provide their complete contract details-phone and email addresses
  • Should have traceable business premises
  • Provide contacts for three satisfied customers
  • Indicate the standards payment terms
  • Provide curriculum vitae of key personnel
  • Proof of competence if applying for the provision of services
  • Provide a summarized company profile
  • Provide names of directors of the organization.

Please forward your bid to the address below, indicating category and area of interest on the
envelope and should be hand-delivered at Farm Radio Trust or sent by post:

Internal Procurement Committee
Farm Radio Trust
Area 47/4/862
P.O. Box 30081
Telephone: +265 (0) 999 970 417
Email: [email protected] (for other details only)

The closing date for receipt of bids will be 12th December 2021. Bidders shortlisted will be contacted for further processes.

Post expires at 10:00am on Sunday December 12th, 2021