Optichem (2000) Limited
OPTICHEM (2000) LIMITED, the leading fertilizer manufacturing company, would like to recruit dedicated Malawians for the following vacant position:
RECEPTIONIST
Job tittle : Receptionist
Reporting to : Administration and Human Resources Manager Location : Head office , Blantyre
DUTIES & RESPONSIBILITIES
With the guidance of the Administration and Human Resources Manager, the candidate shall be responsible for following but not limited to:
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
- Provide basic and accurate information in-person and via phone or email.
- Receive, sort, and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings
- Arrange travel and accommodations for visitors and prepare vouchers.
- Keep updated records of office expenses and costs.
- Co-ordinate meetings and organise catering.
- Provide general administrative and clerical support.
- Perform other clerical receptionist duties such as filing, Scanning, and photocopying.
- Performing any other duties assigned by superiors.
QUALIFICATION & EXPERIENCE
- The Candidate must have a Malawi Schools Certificate of Education.
- Diploma in front office / Hospitality and Tourism Management.
- 3 years’ working experience in a busy office, those with secretarial experience will have an added.
SKILLS, KNOWLEDGE & ATTRIBUTES
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g., Printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
REMUNERATION PACKAGE
An attractive package will be offered to the successful candidate based on qualifications and experience.
HOW TO APPLY
Interested candidates who meet the above specifications, should forward their applications through the address below or e-mail it to hr@optichem2000.com with their updated Curriculum Vitae, names, and details of three traceable referees and copies of relevant certificates.
The Administration and Human Resources Manager
Optichem (2000) Limited
Ali Hassan Mwinyi Road
P.O. Box 30055
Chichiri
Blantyre 3
Applications without the above qualifications shall not be considered.
The closing date for receiving applications is 26th July 2023.
Only shortlisted candidates will be acknowledged.