Procurement and Farmer Support Manager

Full Time

Website Afri-Oils Limited

Procurement and Farmer Support Manager

Afri-Oils Ltd ( is a fully operational groundnut processing facility situated in Lilongwe. Since its establishment in 2015 it has gone through great mechanical and technological transformation in its factory and interventions with smallholder farmers. This transformation has resulted in around 15,000 small scale farmers to grow and supply groundnuts into the business thereby ensuring a reliable market for Malawian groundnuts locally and internationally.

The Procurement and Farmer Support Manager is responsible for the whole supply chain of Afri-Oils which includes – but is not limited to – the management of smallholder farmers and farmer organisations as suppliers, the management of the Afri-Oils outgrower managers, and the buying of groundnuts from farmers, farmer organisations, partners, aggregators and traders.

Reporting and location

The Procurement and Farmer Support Manager reports to the CEO.

The position is based at the Afri-Oils Limited head office in Lilongwe, with frequent travel to the field, mostly within the central region but potentially throughout Malawi.

Your tasks and responsibilities

  • Directly supervise the team of outgrower field managers in all aspects of facilitating smallholder farmers and partner field staff to grow high quality groundnuts.
  • Develop operational partnerships and formalise agreements with organisations with smallholder clientele that are interested in growing groundnuts, e.g. other companies, NGOs, church organisations, farmer associations (i.e. NASFAM), Ministry of Agriculture, Department of Irrigation, research organisations, etc.; as well as various service providers including micro-finance organisations, agrochemical and fertilizer suppliers and transporters.
  • Build relationships and sign contracts with semi-/ commercial farmers to supply groundnuts.
  • Design, plan and implement research on groundnut development to include aflatoxin management and new seed varieties to improve the quality of groundnuts grown.
  • Research best practices in groundnut and aflatoxin management for superior quality and update extension messages and training manuals accordingly. Liaise with partners and extension providers to achieve consistent messages and updated practices in groundnut management among our growers and in Malawi.
  • Supervise any training activities undertaken or supported by Afri-Oils either directly or through partners and provide guidance on messages, extension services and aggregation.
  • Plan and coordinate the logistics and administration of buying groundnuts from farmers, farmer organisations, aggregators, traders and partners in close cooperation with the company’s quality control unit and in line with the company’s systems and procedures.
  • Improve the company’s link to farmers through the development and implementation of MoUs and offtake agreements with partners growing groundnuts.
  • Further develop the sourcing strategy for groundnuts and strategic partnerships with organised groundnut growers of Afri-Oils.
  • Plan for quality controls in line with the company’s general quality control protocols and as advised by the company’s quality control department to ensure contracted and partner farmers and organisations produce the quality as required and specified by the company.
  • Plan the logistics and administration of distributing seeds or other inputs in line with the company’s formal systems and procedures and partner MoUs.
  • Exploring work with financing partners to extend support in the form of input or working capital loans to our partners growing groundnuts.
  • Train Afri-Oils outgrower staff and partner staff on all aspects of growing groundnuts and production of high-quality (i.e., low aflatoxin) groundnuts.
  • Be aware of and exchange regularly with Management on customers’ demands, product specifications and requirements and ensure meeting customers’ demands regarding quantities, quality and timing.
  • Manage all aspects of Afri-Oils donor-funded projects and report to the internal and external stakeholders as well as partners and donors as requested. Develop new projects seeking donor support, if feasible.

Required experience / education

  • A Degree (at least bachelor) in Agriculture, Agri-Business or a related field from a recognised institution.
  • A minimum of 5 years of work experience in managing supply chains and aggregating and buying crops from farmers and traders.
  • Experience in managing staff and teams working remotely.
  • Sound understanding and experience in the groundnut growing cycle (including agronomy, harvesting and post-harvest management).
  • Proven track record in managing budgets and compiling reports for senior management.

What skills you should bring

  • Strong analytical skills and excellent knowledge of Microsoft Word and Excel.
  • Excellent coordination, communication and negotiation skills.
  • Ability to work independently and in rural settings.
  • Ability to establish and retain effective working relationships with staff based at different locations and to communicate clearly and effectively to them via the most appropriate means.
  • Confidence to bring matters to management’s attention where appropriate.
  • Ability to prioritise workload and communicate in advance instances where deadlines cannot be met.

How to Apply

Interested candidates should submit their applications along with a detailed Curriculum Vitae (CV) and a cover letter stating the desired remuneration package with copies of relevant certificates and degrees to [email protected]  Applications will be evaluated on a rolling basis. Final deadline for applications to be accepted is April 13, 2020.

Due to the high volume of applications we receive, we are unfortunately unable to respond to each application individually. If you do not hear from us within 15 working days your application has been unsuccessful. All applicants should have either Malawian citizenship or be otherwise eligible to live and work in Malawi.

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