Finance & HR Assistant 1

Finance & HR Assistant

Goodvisionglasses

JOB DESCRIPTION

Job title: Finance & HR Assistant
Manager/Leader: No
Department: International Projects – Malawi General & Administration Position 002
Span of Control: 0
Reporting to: Accountant
Level / Geography: Tbc / Malawi
Payband: Tbc
FTE: 100%
Incumbent: Tbc

OBJECTIVE OF THE POSITION / OVERALL RESPONSIBILITY
Support the Accountant and Country Director in administrative tasks (Finance & Human Resources)

MAIN TASKS AND OBJECTIVES

  1. Administrative tasks for Accountant and Country Director. Which would include:
    • Tracking employee leave days
    • Attending employee disciplinary hearing
    • Assisting in making bank reconciliations
    • Support in overseeing proper usage of office equipment
  2. Prequalification of Employee Applications (e.g. down payments, vacation, …) and advances.
  3. Preparation of Salaries for Accountant to finalize. Submitting data for Payroll i.e. accumulated leave days
  4. Scanning and Filing Vouchers and other documents of the Finance Department; and upload to SharePoint, answer queries from German Finance Team on vouchers & documents.
  5. Keeping HR reports and Database always up-to date (digital & paper); and following up on employee missing records
  6. Prepare employment contracts based on templates.
  7. “Run Errands” to bank and other institution as required.

EDUCATION and QUALIFICATIONS

  • Diploma or Bachelor in Business Administration, HR, Finance or related field • Work experience in Human Resources
  • Work experience in Finance Administration
  • Computer Literacy: MS Office (esp. MS Excel, MSWord, Outlook)
  • Language Skills: Chichewa (C2), English (C2), German a plus
  • Drivers Licence for cars > 3 years

SKILLS AND REQUIREMENTS
For reasons of better readability, no gender-specific differentiation is made. However, all personal designations apply equally to all sexes

  • Basic HR-Administration and/or Accounting Knowledge
  • Attention to Detail and very reliable working style
  • Mature, enthusiastic and engaging personality with high level of confidentiality and trustworthiness
  • Cooperative & self-starting working style
  • Good communication & conflict management skills

PERSONAL COMPETENCIES

  1. Drive for Results
  2. Integrity & Trust
  3. Standing Alone
  4. Business Acumen
  5. Ethics and Values
  6. Conflict Management

Applications should be forwarded to

The Country Coordinator
Goodvisionglasses
P/Bag 96
Lilongwe

Email: [email protected]

Physical address,  Area 14/62 off presidential driveway

Deadline should be Friday the 4th Dec 2020