Office Assistant

Full Time
  • Full Time
  • Zomba, Malawi
  • Applications have closed

Care Malawi

CARE provides equal employment opportunities and female candidates are strongly encouraged to apply for the positions advertised below

CARE is an International NGO that works in 95 countries around the world to save lives, defeat poverty and achieve social justice In Malawi, CARE works in collaboration with the Government of Malawi and other local and international partners. CARE International in Malawi has been awarded a cooperative agreement from the U S. Agency for International Development’s Office of Food for Peace (USAID/FFP) in to implement a five-year Development Food Security Activity (DFSA) to improve and sustain the food and nutrition security of vulnerable populations in Zomba and Mangochi Districts

The project will work at the individual, household, community and institutional levels to address the underlying causes of food insecurity and strengthen transformative opportunities. This includes a focus on improving food access and incomes through agriculture and other livelihoods initiatives; enhancing natural resource and environmental management; combating under-nutrition, especially for children under two and pregnant and lactating women; and mitigating disaster impact through early warning and community preparedness activities. The project which will be tailed Titukulane is intended to strengthen resilience in populations vulnerable to acute, chronic hunger and recurrent shocks, stresses and crises, and to reduce future need for ongoing or emergency CARE is working in consortium with Save the Children, Emmanuel International, WaterAid, NASFAM, and IFPRI, as well as other associated organizations

CARE seeks to recruit well qualified staff to fill various vacant positions based in Zomba and Mangochi as follows

Office Assistant (1 position based in Zomba)

Role Purpose

The Office Assistant will report to the Administration & Fleet Coordinator and will be responsible for smooth office operations by ensuring that the office maintains the highest housekeeping and sanitation standards.

Key responsibilities

  • Ensuring general cleanliness of PMU offices, toilets and windows including sweeping and dusting all offices; emptying all waste paper baskets and ensuring that the kitchen area is tidy and presentable.
  • Ensure security measures by locking doors and closing windows
  • Supporting staff in photocopying, binding and preparation work for workshops and trainings; ensuring the photocopier is in good condition at all times and reporting any faults that may develop on the machine to the Administrative & Fleet Coordinator for proper actions
  • Assist staff with photocopying materials, filing, processing, sorting and routing incoming and outgoing • mail Welcome visitors in a professional manner by providing visitors with information and direct them accordingly.
  • Answer telephone calls, forward calls and ensure assistance is provided or all incoming and outgoing calls.
  • Ordering Kitchen and office refreshment supplies from the stores and control utilization.
  • Set up conference room or offices for meetings
  • Assist the Administrative & Fleet Coordinator with receiving and dispatching goods

Required minimum qualification and experience

  • Malawi School Certificate of Education.
  • At least two years’ experience working as an Office Assistant.
  • Ability to speak and write in English

Applicants who meet the required qualifications and experience should send their applications through email to following email address

Application letters should be addressed to

The Country Director, CARE Malawi, P/Bag A89, LILONGWE

Closing date for receipt of applications is April 3, 2020. Only short listed candidates will be contacted

CARE has zero tolerance for sexual exploitation and abuse and has a Protection from Sexual Exploitation and Abuse (PSEA) Policy which outlines expected behaviors and responsibilities of all staff and CARE related personnel (consultants, vendors, partners, project participants, etc.). All potential candidates will be required to complete a Self-Declaration Form and those successful will be expected to sign up to the Code of Behavior contained in the PSEA Policy.

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