National Youth Council of Malawi
VACANCY ANNOUNCEMENT
PROCUREMENT OFFICER
Location: [Lilongwe]
Company/Organization: [National Youth Council of Malawi]
Reporting to: [Director of Finance and Administration]
BACKGROUND
The National Youth Council of Malawi is a statutory corporation established by an Act of Parliament-The National Youth Council of Malawi Act (Act No 22 of 1996). Its functions include developing, promoting, and controlling youth activities, registering youth organizations, organizing scholarships, establishing cooperation guidelines, and promoting training courses.
The Council’s vision is to build a Malawi where young people can develop their full potential and contribute to sustainable development. It is an implementing arm of the Ministry of Youth, comprising the General Assembly, Board of Directors, Secretariat, and affiliates (registered youth organizations). The Council works collaboratively with youth organizations, government agencies, civil society, and other stakeholders to empower young people and advocate for policies that promote their development and participation in national decision-making processes.
Job Description:
The Council is therefore, seeking a dynamic and passionate Procurement Officer to join our team. The Procurement Officer will be responsible for managing the procurement process, ensuring compliance with organisational policies and procedures, and maintaining effective relationship with suppliers.
Duties and Responsibilities
MAJOR DUTIES AND RESPONSIBILITIES
- Manage the procurement process, including tendering and contract management
- Ensure compliance with PPDA Act, organizational policies, procedures and regulatory requirements
- Negotiate contracts and agreements with suppliers
- Develop and maintain procurement records and reports
- Develop and maintain inventory control procedures
- Collaborate with internal stakeholders to identify procurement needs and develop procurement plans
- Build and maintain effective relationships with suppliers, stakeholders and colleagues
- Maintain contracts with vendors
REQUIRED QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree in Procurement, supply chain management from an accredited University
- Minimum 3 years of experience in procurement and supply chain management.
- A professional certificate in procurement (CIPS) is an added advantage.
- Member of MIPS in good standing.
- Strong knowledge of procurement principles, practices, and regulations relevant for Statutory corporations.
- Youth, female applicants and other marginalized groups are highly encouraged to apply
REQUIRED ATTRIBUTES AND SKILLS
• Critical thinker and problem-solving skills
• Independent self-starter with attention to detail
• Great interpersonal and Communication skills
• Excellent negotiation and analytical skills
• Ability to work in a fast-paced environment
• Must have high integrity
OTHER REQUIREMENTS
Ability to work odd hours to meet deadline
Mode of Application
An application letter, an up-to-date Curriculum Vitae (CV) and academic as well as professional qualifications with names and contact details of three traceable referees should submitted to the following address by close of business Friday, July 25,2025. Submissions can be hand delivered to the address or through the email provided below. Applications should be titled “Application: Procurement Officer”
The Executive Director
National Youth Council of Malawi
Area 10/579
Along, Mphonongo Road
Private Bag 389
Lilongwe 3.
Email: jobs@nycom.mw
In our commitment to diversity and inclusion, we encourage applications from all qualified individuals regardless of race, ethnicity, gender, age, disability, religion, or any other characteristic protected by applicable laws. We believe that a diverse and inclusive workforce enhances our organization’s ability to innovate, adapt, and thrive in an ever-changing world. We welcome candidates who share our values and are dedicated to creating a culture of respect, equity, and belonging.