Finance and Administration Officer

Careers Consulting Limited

JOB DESCRIPTION

Job Title: Finance and Administration Officer
Location: Lilongwe, Malawi

On behalf of our valued client, we are seeking a highly motivated and skilled Finance and Administration Officer to join their team and contribute to their success.

Position Summary:
The Finance and Administration Officer will be responsible for managing the financial operations and administrative functions of the business. This includes overseeing financial reporting, budgeting, and cash flow management, while also providing support for administrative tasks such as procurement, record-keeping, and office management.

Key Responsibilities:

Finance Responsibilities:

  • Oversee day-to-day financial operations, including accounts payable and receivable, banking transactions, and general ledger entries.
  • Prepare and maintain accurate financial records, ensuring compliance with local regulations and international accounting standards.
  • Assist in the preparation of monthly, quarterly, and annual financial statements and reports.
  • Coordinate budgeting and forecasting activities, providing financial analysis to guide decision-making.
  • Monitor cash flow, ensuring that the company has adequate liquidity for operational needs.
  • Prepare tax returns and ensure timely payment of taxes in compliance with Malawi tax laws.
  • Conduct regular audits and ensure the proper documentation and approval of all financial transactions.
  • Prepare and conduct monthly, quarterly, half year and annual stock reconciliations
  • Monthly payroll administration
  • Support external auditors during the annual audit process.

Administration Responsibilities:

  • Oversee office operations, ensuring that all administrative activities run efficiently.
  • Maintain accurate records and documentation, including contracts, invoices, and personnel files.
  • Assist in procurement of office supplies and equipment, ensuring timely delivery and cost-effective purchasing.
  • Liaise with internal teams to ensure the smooth operation of business activities and services.
  • Manage employee payroll processing and benefits administration.
  • Assist in managing employee travel arrangements and logistics.
  • Provide support in managing corporate correspondence, filing systems, and communication.

Qualifications & Skills:

  • A Bachelor’s degree in Finance, Accounting, Business Administration, or a related field from a recognised university.
  • Professional certification such as ACCA, CIMA, or CPA is an added advantage.
  • A minimum of 3 years’ experience in finance, accounting, or administration roles, preferably in a distribution or manufacturing environment.
  • Strong knowledge of financial management and accounting software (e.g., Sage, Excel, or similar tools.
  • In-depth understanding of local tax regulations and compliance requirements.
  • Strong organizational, communication, and interpersonal skills.
  • Attention to detail with a high level of accuracy.
  • Ability to work independently and as part of a team.
  • High level of integrity and confidentiality.

How to Apply:

Interested candidates are invited to submit a detailed CV and a cover letter highlighting their qualifications and experience through the form below by Friday 14th February 2025:

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