Administration Officer

Smallholder Farmers Fertilizer Revolving Fund of Malawi (SFFRFM) was incorporated in 1988 as a Trust Fund under the Trust Incorporation Act of 1992 to procure, store, distribute, and sell fertilizers to smallholder farmers. Its primary role was to ensure that smallholder farmers, defined as farmers who grow their crops on customary land have an opportunity to access and buy affordable fertilizer at all times.

The Fund is inviting applications from suitably qualified candidates of Malawi origin to fill the following posts:

ADMINISTRATION OFFICER
Department: Human Resources and Administration
Grade: F5
Reporting to: Director of Human Resources and Administration
Responsible for:

Senior Administrative Assistant
Administrative Assistant
Stores Assistant
Head Driver
Head Security Guards
Tenable: Head office (Ulimi House, Blantyre)

PURPOSE OF THE JOB

Overseeing the day-to-day operations of an organization’s administrative services. This includes managing administrative staff, ensuring that office procedures are followed, and coordinating administrative support services. The Administration Officer is also responsible for developing and implementing policies and procedures to improve efficiency and productivity within the Fund

KEY DUTIES AND RESPONSIBILITIES

• Supervising and managing administrative staff, including hiring, training, and evaluating performance;
• Developing and implementing administrative policies and procedures;
• Overseeing office operations, including managing supplies, equipment, and facilities;
• Coordinating administrative support services, such as mail distribution, record keeping and data entry;
• Managing budgets and expenses related to the administrative department;
  Ensuring compliance with relevant laws and regulations;
• Liaising with other departments and external stakeholders to coordinate administrative activities;
• Identifying areas for improvement and implementing solutions to enhance efficiency and productivity;
• Handling employee relations issues and resolving conflicts within the administrative team;
• Providing support to senior management and assisting with special projects as needed;
• Conducting training needs assessment and developing staff development and training plans and programmes;
• Property management
• Fleet management;
• Preparing periodic reports;
• Allocating work and appraising staff.

QUALIFICATIONS AND WORK EXPERIENCE

• Bachelor’s Degree in Business Administration from a reputable and a NCHE accredited university.
• At least three (3) years’ work experience in a busy organization.

ADDITIONAL SKILLS AND ABILITIES

The ideal candidate must have:

• Strong organizational, planning, coordination and negotiation skills;
• Excellent communication skills;
• Problem-solving abilities;
• Ability to work under minimal supervision;
• Self-confident and strong networking skills;
• Flexible, result oriented and innovative thinking;
• Self-starter, team player and people management skills;
• Resilient and ability to work long hours;
• Ability to communicate effectively and deliver presentations;
• Familiarity with office software and technology tools.

SUBMISSION AND APPLICATION

Qualified and interested individuals should submit applications and detailed curriculum vitae with copies of certificates indicating their current postal and email addresses, telephone numbers and names of three (3) traceable referees in sealed envelopes clearly marking the position applying for i.e. ” Vacancy: “Planning, Monitoring and Evaluation Officer” not later than 16:00 hours Tuesday, 23rd July,2024 to:

The Human Resources and Administration Manager
Smallholder Farmers Fertilizer Revolving Fund of Malawi
SFFRFM
ULIMI House
P. O. Box 2505
BLANTYRE

Or email: sffrfmcorporate@sffrfm.org

Only shortlisted applicants will be acknowledged.