Assistant Records Officer

Malawi University of Business and Applied Sciences (MUBAS)

Applications are invited from suitably qualified candidates for positions tenable at Malawi University of Business and Applied Sciences (MUBAS) in Blantyre.

Assistant Records Officer (Grade MU9)
The Assistant Records Officer shall be based in the Academic Support Services Section of the University under the general supervision of the Deputy Registrar – Academic.

Duties and Responsibilities

    1. Setting up and maintaining filing systems.
    2. Retrieving information when requested.
    3. Scanning and uploading files to create digital copies of physical records.
    4. Processing and file copies of incoming and outgoing physical correspondence.
    5. Conducting routine verification to ensure integrity of the filing system.
    6. Providing assistance with logistical needs during convocation.
    7. Assembling, copyina, collating and distributing documents.
    8. Maintain and safeguard confidential student information.
    9. Performing periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
    10. Keeping records of materials filed.
    11. Performing data entry tasks.
    12. Preparing reports.

Requirements

    • Advanced or University Diploma in records management or related fields.
    • Knowledge of modern office, clerical procedures and methods.
    • Knowledge of filing and records management.
    • Skilled in Microsoft Office applications.

METHOD OF APPLICATION
Applications together with copies of relevant qualifications and detailed curriculum vitae with two traceable referees should be sent by Thursday, 23 March, 2023 to vacancies@mubas.ac.mw or

Registrar,
MUBAS,
P/Bag 303,
Chichiri,
Blantyre 3.

Applicants should indicate the position applied for in the subject line of their emails.