Request for Proposals - Research: Bicycle Sector in Malawi 1

Request for Proposals – Research: Bicycle Sector in Malawi

  • Consultancy
  • Malawi

J.E. Austin Associates, Inc. (JAA)

J.E. Austin Associates, Inc. (JAA)., the Contractor, acting on behalf of the United States Agency for International Development (USAID) as implementer of the USAID Bicycles for Growth (BFG) Project,  is soliciting offers from qualified, legally registered Malawian non-profit or for-profit companies and organizations of all types, and non-governmental organizations (NGOs), to submit proposals to provide Research on the Bicycle Sector in Malawi.

This Request for Proposals (RFP) consists of the following sections:

  1. Section 1 – Background and Scope of Work
  2. Section 2 – Detailed Instructions
  3. Section 3 – Proposal Submission and Preparation Information
  4. Section 4 – Evaluation and Award Information
  5. Section 5 – Administration Information
  6. Annexes

JAA is soliciting proposals from qualified offerors to provide the services described in “Section 1 – Funding Opportunity Description, Scope of Work” of this request for proposals (RFP). The successful bidder will be responsible for ensuring achievement of specified deliverables.

The Offeror may NOT subcontract or enter into joint ventures or other agreements with other organizations under any resultant subcontract without prior JAA approval. Should there be a need for the Offeror to subcontract to another organization, the Offeror must perform a substantial portion of the activities (including program management and operations, and delivery of required services).

The Offeror may not submit more than one proposal per RFP. The Offeror may not be a partner in another proposal on the same RFP. The Offeror and its partner(s), if any, must satisfy the eligibility criteria as per Section 2.1.

Subcontract Award: JAA intends to award one Firm Fixed Price subcontract up to the amount of USD $18,000, to be allocated over a 3-month period. The anticipated period of performance of the subcontract is expected to start from on or about January 31, 2022. All tasks should be completed no later than 3 months after the award of the subcontract. Under a Firm Fixed Price subcontract, all payments will be fixed-sum, payable upon completion of deliverables. Deliverables, payment amounts, and dates will be defined in detail during negotiations to enter into a subcontract.

JAA will select the offer that presents best value based on the evaluation criteria stated in this RFP. This RFP in no way obligates JAA, the BFG Project, or USAID to execute a subcontract, nor does it commit JAA, the BFG Project, or USAID to pay any cost incurred in the preparation and submission of proposals.

Submission and deadline of proposals: Offerors are responsible for ensuring that their signed technical and cost proposals are received in accordance with the instructions stated in this RFP and received no later than the closing time and date. JAA cannot guarantee that late offers will be considered. Offerors must submit their offers electronically via e-mail to Ms. Kylie Grow, Project Manager, at kgrow@jeaustin.com. Offers must be received by January 25, 2022, no later than 16:00 Central Africa Time (CAT). Please include “Submission–[Offeror/Entity Name]–USAID BFG RFP-2021-01” in the e-mail subject line.

Validity Period

Offerors’ proposals must remain valid for 90 calendar days after the proposal submission deadline.

Written Questions and Clarifications. Upon receipt of this RFP, Offerors should carefully review the entire document. Offerors should submit any questions concerning this RFP in writing via email to kgrow@jeaustin.com. The deadline for receipt of requests for clarifications/explanations is January 14, 2022, by 16:00 CAT. No questions will be accepted after this date. Please include “Questions–[Offeror/Entity Name]–USAID BFG RFP-2021-01” in the e-mail subject line. Answers to questions and clarifications will be sent by January 18, 2022, to all recipients of the RFP and all who provide questions and a return email.

Organizations invited by JAA / the BFG Project to submit proposals for the services described in this RFP are under no obligation to do so. Offerors will not be reimbursed for any costs incurred in connection with the preparation and submission of their bids.

Get the detailed ToRs here