Administrative Assistant

Full Time

Synod of Livingstonia Development Department (SOLDEV)

Synod of Livingstonia Development Department
Facilitating and Implementing Community and Church based Development Programmes

The Synod of Livingstonia Development Department (SOLDEV) is the development arm of the Church of Central African Presbyterian of the Synod of Livingstonia that was established in 1993. The department is
mandated by the Synod to facilitate the implementation of community based sustainable projects in Food and Nutrition Security; Water Sanitation and Hygiene (WASH); Humanitarian Emergency Response, Climate Change and Environmental Management while mainstreaming disaster risk reduction, HIV & AIDS, gender as cross cutting issues. The Development Department envisages a society of self-reliant communities committed to attaining improved sustainable livelihoods and development through
collaboration with the Church and development partners in God’s love.

SOLDEV has secured funding from European Union through Christian Aid for implementation of Social Support for Resilience Programme: Linking Communities under Social Protection to Resilience (SoSuRe – Mlumikizi) in Mzimba North and South for a period of three years. The overall objective of the programme is to contribute to reduction of poverty through enhancing resilience among the most vulnerable households in Malawi in the districts of Mzimba North and South, Zomba and Mulanje. For the Christian Aid led consortium, the programme is targeting the current 14,907 SCTP beneficiaries in Mzimba District, most of whom are female headed households, and an expected additional 19,495 SCTP beneficiaries in the second year of the project.

The Development Department is therefore inviting applications from suitably qualified and experienced personnel for the position of Administrative Assistant tenable within the project covering Mzimba District.

ADMINSTRATIVE ASSISTANT: (1 Position)

Duties
• Carrying out the administrative duties in liaison with the Human Resource Manager
• Being a point of contact for a range of staff and external stakeholders
• Answering and directing phone calls to relevant staff
• Scheduling meetings and appointments
• Preparing documents for meetings and business trips
• Taking notes and minutes in meetings
• Researching and booking travel arrangements for staff members
• Ordering and taking stock of office supplies
• Making correspondence by creating a sound records management
• Writing and issuing emails to teams or on behalf of senior staff
• Processing and directing mail and incoming packages or deliveries
• Ensuring of clean working environment and amenities daily to specified standards
• Operating software appliances including photocopying/duplicating machine

Qualifications and Experience

  • At least a minimum of a Malawi School Certificate of Education (MSCE) with over 3 years of experience in a busy frontline office and those with professional qualifications in related fields plus fluency in English and advanced typing skills have an added advantage.
  • Proficiency in e-correspondences including sound knowledge of related software packages
  • Organizational representation skills in a donor driven environmental where courtesy is a virtue.

How to apply
Qualified interested individuals who meet the stated requirements must submit their applications accompanied with detailed CVs, a letter from the Church as evidence of their membership and copies of certificates of their education/ professional qualifications to the following address:

The Director
CCAP Development Department
P.O Box 27, Ekwendeni.
Email: recruitment@synodev.org

The closing date for receiving applications is 10th May, 2021.

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