Maryland Global Initiatives Corporation (MGIC)
The Maryland Global Initiatives Corporation is a nonprofit affiliate of the University of Maryland, Baltimore established by UMB to carry out UMB’s programs to strengthen health systems and improve the human condition in the areas where UMB operates through MGIC. MGIC has UMB-approved affiliates, field offices, and program offices (collectively known as “country offices”) throughout sub-Saharan Africa. MGIC activities are funded generally by U.S. government entities through cooperative agreements with UMB.
The University of Maryland Baltimore (UMB) has received PEPFAR funding from the US government/CDC for Accelerating Malawi’s PEPFAR Laboratory Logistics and Infrastructure for Quality (AMPLIFY). This cooperative agreement aims to achieve and maintain HIV epidemic control. AMPLIFY will strengthen the laboratory efficiency, capacity, and quality through improving laboratory infrastructure, improving laboratory data utilization for decision making, training human resources, and adhering to quality management systems. Applications are therefore welcome for the following vacant position.
JOB TITLE: PROCUREMENT MANAGER
The Procurement Manager will have the primary responsibility for providing leadership and oversight of the procurement function for MGIC Malawi. S/he will ensure the country program’s procurement needs are met in compliance with U.S. Government rules and regulations, including 2 CFR 200 and Federal Acquisition Regulations (FAR), as well as MGIC policies and procedures and international procurement best practices.
The Procurement Manager will ensure an uninterrupted supply of health and non-health commodities to fulfill the objectives of the Malawian program. S/he must be able to communicate effectively with program and technical teams and educate others on procurement policy.
The position will be based in Lilongwe and applicants must be authorized to live and work in Malawi.
Duties and Responsibilities
- Procurement of Goods & Services
- Ensure that procurement processes are executed with the highest standards of business integrity and in compliance with U.S. Government rules and regulations, as well as MGIC policies and procedures.
- Provide thorough and accurate documentation of procurement processes.
- Support management, reporting, and oversight of real or potential conflicts of interest.
- Procurement Planning
- Work with the country Senior Management Team to establish a Procurement Plan at the beginning of each project year, to be updated at least quarterly.
- Establish key lead times for country procurements to be communicated out to staff for planning purposes.
- Minimize lead times and reduce the need for “urgent” requests by improving procurement planning and communication about procurement processes with the country team.
- Procurement Training & Team Management
- Educate the country team about procurement processes, requirements, and established lead times.
- Support internal clients to understand the importance of providing detailed specifications, planning ahead, and providing feedback about samples and goods/services received.
- Supervise, develop, and evaluate assigned staff. Ensure that procurement team members receive regular and constructive performance feedback, promptly resolve problems, and have an opportunity to develop professionally.
- Vendor Management
- Conduct a thorough market survey at least every two years to refresh the organization’s preferred vendor list.
- Maintain a vendor database with extensive vendor information, including but not limited to: vendor address and contact information, vendor principal information, physical location verification, etc.
- Closely track vendor performance and develop a list of disallowed vendors based on prior organizational history and client experience.
- Engage with the in-country and HQ compliance teams to improve the country’s compliance rating.
- Ensure the effectiveness of MGIC’s control environment within the procurement team, and perform regular reviews and spot-checks of procurements to ensure sufficient supporting documentation is in place, compliance with regulations and policies, etc.
- Along with the Senior Management Team, provide a strong “tone at the top” for compliance within the organization.
- Performance Management
- Monitor, review status of tasks and update management on the progress of the department’s functions.
- Evaluate procurement performance using key performance indicators used to monitor procurement process
- Support & Collaboration
- Collaborate with leadership to promote a safe and inclusive work environment.
- Liaise with finance and other departments to ensure invoice payments are properly documented and processed in a timely manner.
- Engage with key staff outside the country office team to promote procurement best practices.
- Bachelor’s degree or equivalent in business administration, purchasing/procurement, economics, finance or a related field is required; Master’s degree preferred
- MIPS – Malawi Institute of Procurement and Supply Certification and/or membership
Experience, Knowledge, And Skills
- Minimum of 8 years of relevant experience in the field of procurement
- Prior experience with a U.S. Government-funded organization is required; prior experience in the health sector is preferred
- Extensive knowledge of 2 CFR 200 is required; knowledge of the FAR is preferred
- Ability to work independently in a fast-paced and dynamic environment
- Attention to detail and a proactive, problem-solving approach are required
- Exceptional interpersonal communication and relationship-building skills
- Experience engaging with local and international vendors on procurement of goods and services required
- Prior team management experience required
- Fluency in English and effective communication skills are required
- Proficiency in MS suite (MS Word, Excel, PowerPoint) and Adobe
Mode of Application
Suitable candidates should apply through the following link: https://smrtr.io/52fCq
The closing date for receiving applications 19th March 2021